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3 Ways Technology Can Make Your Business More Successful

There are three major areas regarding technology that if managed correctly can have your business be drastically more successful.

email1) Emails going down and halting operations does not help your business, any one with this issue knows that. You need to invest in a system that stays up and running and works. –  Office 365, always on, always up, always backed up, with no hardware to support.  Microsoft – The latest vendor in the industry supports you.
When email is working so can your employees – this is a crucial component to your success and the company’s morale.

 

backup
2) Backups – if it hasn’t happened to you yet. Lucky you, but you better knock on wood because chances are it will happen. At some point something will crash and your data will be gone. (precious, important data) and will you have all that data backed up properly. It’s one of those things that your really don’t know how much you miss till it’s gone.

We recommend – A 3 prong approach which provides you with the ultimate level of protection for either a disaster or data loss. 1st – backup to a NAS (Network Attached Storage) device which backups up every hour. 2nd – Backup nightly to a USB drive which is removed off site, 3rd – Using a cloud storage solution to backup critical data to a different region.

Having the important information when you need it is crucial and this can save you what would be countless man hours redoing work that you have already paid to be done once.

 

costs3) Keeping Costs Stable – When it comes to technology it can get expensive, especially if you only pay when there’s a problem. Getting large bills when something goes wrong can have you stressed out; scraping by to cover overhead one month to have extra another month. The best business strategy is to keep your costs stable.

Hire a managed services provider that has a stable monthly fee, that way you know your costs every month and are better prepared for them. This will most often significantly lower the amount of any major issues because managed service providers have an incentive to be proactive and have everything run smoothly. Where as the The Break Fix Guys only make money when things break, and if they haven’t been proactive in fixing the entire problem, chances are likely the issue will come up again – and so will another bill.

So keeping things running smoothly and knowing what your cost are going to be are very important to any businesses success.

We hope you found this article valuable. We think implementing these suggestion will most certainly make a difference for your business.

If you are interested in implementing these points and even more Please contact us (info@matrixgroup.ca) (604-541-8957). At Matrix this is what we do and so much more.

We are here to facilitate your success through technology and look forward to seeing how we can help you create the success you desire.

Posted in Blog, General, Improvement project, Matrix Services, Services, Solutions, Technology Tagged with: , , , ,

How To Create Success With Managed IT Services

When it comes to your business, having it be successful is Number 1. To most people success is measured by producing financial wealth but to me, it is also providing peace of mind, happiness, connection and balance in life including time with friends and family.

How do you create this kind of success by using IT Managed Services? Well first a quick definition of Managed Services – it is the practice of outsourcing day-to-day technology management and operations as a strategic method for improving productivity and cutting expenses. However what is entailed and accomplished with managed services is so much greater then just it’s definition.

Technology can be cumbersome, time consuming and if we allow it, it will take the focus away from what we should be doing or what we are good at doing in our business. With managed services, the whole technology burden is uplifted from your shoulders so that you are free to do your best work on your business. When you’re doing your best, your business can do it’s best, meaning more sales, peace of mind and balance for you.

bad computerMajor burdens that disrupt your success caused by technology are:

 

  • Servers crashing and sometimes down for days
  • Emails and other technology down repeatedly
  • Slow response from current IT provider and not knowing what you’re paying for
  • Inexperienced Technicians
  • Staff not utilizing all available technology
  • Companies feeling like they can’t change their Tech, Feeling “stuck with that person”
  • IT costs being unpredictable every month
  • Losing important data due to poor backup systems (huge problem)
  • No real time email tracking provided and a lack of communication from IT provider
  • Current provider over promising and not fulfilling IT requirements. Or undercut competitor’s pricing only to nickel and dime for everything they do.

How can a great managed services provider eliminate these problems and have your business run smoothly at optimal performance?

To answer this lets look at it problem by problem, a great managed service provider will:

good computer

    • Do proactive work to prevent servers from crashing and will be able to have your server back up and running with in 4 to 6 hours if the server does crash.
    •  Have the newest technology regarding emails that has a Microsoft 99.9% up time guarantee.
    •  Follow best practices and have a large group of highly trained knowledgeable staff that can consult on any issue you might have.
    •  Work with your staff to train them on the new technologies, making them as productive as possible (at least with regard to technology)
    •  Have a 90 minute guaranteed response time to any issue, as well as 24/7 help desk support.
    •  Communicate immediately how long a problem will take to fix and if anything changes we let you know right away.
    •  Have expertise, training, and ability to replace any Tech you have.
    •  Save you a lot of money by replacing your IT department or by freeing up that person that currently is managing IT internally even though their expertise lies in some other operation of your business, hence increasing productivity and revenue
    •  Use specific tools combined with knowledge to remove down time.
    •  Know exactly what your IT expense/budget is every month because you are not nickel and dimed. You don’t have to worry about any issues because you have unlimited access to support. Call whenever you want.
    •  Use a 3 prong solution regarding your valuable data, this protects you 3 different ways so your information is safe and you never lose any important data.
    •  Include a CIO (Chief Information Officer) as a part of the service for you to use without having to create the position yourself.

The traits listed above are of a great IT Managed Services provider.  Not all managed service providers use these tools, follow these practices or offer what is offered above.

However there is one that does, its Matrix Connectivity Solutions. We do everything listed above and we do it well.

All of who we are and our services are designed to fully take care of your technology so that you can operate at your best and succeed in your business. We are not just an ordinary IT Company, we operate with Excellence and have everyone we touch and ourselves be successful.

These days technology is key and having a great managed services provider is important to your companies overall success.

Contact Matrix with questions or for a complementary network analysis to see how we could make a difference for you 604-541-8957 or info@matrixgroup.ca

You can also follow us on linkedin http://www.linkedin.com/company/2617719?trk=tyah and like us on Facebook http://www.facebook.com/matrixgroup.ca. We post solutions regularly on how to resolve the issues discussed in the blog and if you would like we can give you a call to talk about how to take care of these problems.

Posted in Advice column, General, Matrix Services, Safety & Technology, Services, Technology, Technology leaders Tagged with: , , , , ,

The Evolution of Computer Storage

The growth of computer technology has placed pressure on the need for storage devices that were able to accommodate the desire for larger storage space, portability and durability. During the early decades of computer storage expansion, advances came along at a slow but steady pace, where more recent years have shown a rapidly increasing rate of development. We have gone from counting our available storage space in bits to today’s practically limitless capabilities and very common network storage solutions we use today.

Bits – The storage technology during the 1950s consisted of punch cards that could store about 960 bits of information.

Data Storage info graphic

Mega Bites –

  1. Magnetic Tape – This came along in the ‘60s in the form of a reel and could reach up to 4,800 feet in length. It could also store as much information as 10,000 punch cards.
  2. 5.25” Floppy Disk – The appeal behind the floppy disk was the ability to use a more portable storage device for home PCs. They were also used to house classic computer games that were popular during the ‘70s.
  3. 3.5” Floppy Disk – These disks were popular for about three decades due to their storage capabilities, portability and resilience to damage. The 3.5” floppy disk could store about 1.44 MBs.
  4. CD – With 450 times the storage capacity of a typical floppy disk, the CD was in high demand during the ‘90s and is still used today.
  5. Zip Disk – This device could store between 100 to 750 MBs and was an ideal choice for backing up files.

Giga Bites – Flash drives were the next step in large data storage with the ability to hold up to 256 GBs. They were also cost-effective and easy-to-use in addition to being able to hold a lot of data.

Terra Bites – Portable hard drives are capable of storing as much as 4 TBs and are useful for backing up large or important files.

Unlimited – The opportunity to use cloud storage offers consumers close to limitless storage possibilities. With cloud storage you can store, send, share, access and archive files from any internet-enabled device.

How do you get your data from one device to another? Share below.

By Bruno Galera

Posted in Accessories, Advice column, Guest Author, Guest blogger Tagged with: , , , ,

Ultrabook Convertibles: The Perfect Balance?

pro

 Dell XPS 10

The ultrabook is a sleek, streamlined laptop that was introduced to the market as the next inevitable evolution, but the sales never quite reached the level that the manufacturers had hoped. A lot of this had to do with the introduction of the tablet computer, which started to change the overall industry.

The tablet was a great new device that offered a lot of convenience. It could not match the power of an ultrabook, but a lot of consumers opted to simply complement their current laptop with a tablet instead of buying a whole new computer. Of course, this then leads to another problem – instead of a single computer to handle all your productivity and entertainment needs, you have to juggle at least two separate devices.

This is the environment into which the ultrabook convertibles were introduced. These machines have been designed to include the best of both worlds – the laptop and the tablet – so a user will have access to the powerful productivity applications as well as the simple convenience of a touchscreen tablet.

Double Duty

xsduo12_bnb_shot14_bk_Win8

Ultrabook convertibles really want to be everything to everyone. They offer the power and options of a traditional laptop, but the slim form factor, improved battery life, and simple interface of a tablet.

As an ultrabook, the user will have access to a full range of PC features. Since they run on Windows 8, they will be compatible with all the other programs and applications you are accustomed to using. This means you can do much more than watch videos, send emails, and update your social media. The power of the ultrabook, as well as the tactile keyboard and mouse interface, provide a way to be far more productive than you could on a tablet. The same applies to entertainment, though, since you can run some serious games as well as all your media through a convertible ultrabook.

As a tablet, you will get to take advantage of the simple convenience of a touch screen interface, the fast boot up and runtimes, as well as the Live Tiles that keep you updated with your social media and messaging at a glance. You will also have access to many different apps that add to the convenience, and you can use it almost anywhere.

What to Expect

dell_silia

So the question is whether or not these hybrid ultrabooks are the perfect balance for the modern consumer. While they do provide a range of benefits, there are still some things you need to understand. Mobile devices have changed consumer expectations for battery life, runtime, and startup time. They have made it so we expect to use a device at home, at the office, in line to buy groceries, etc. Will an ultrabook live up to these expectations? Can it really provide the added power but keep the convenience?

The simple answer is: yes it does. By consolidating all your devices into one, you can get the best of both worlds. However, there are still some differences you should expect. For example, since an ultrabook has a fully functional keyboard attached, it will always be a bit heavier than a tablet on its own. Along those same lines, Windows does not yet have an app library quite as extensive as the others. This is changing though, and there are currently a wide range of options for the average user.

What to Look For

XPS Duo 12 Notebook

There are enough differences between a traditional laptop and a convertible model. There are a few more things you should look for when you make a purchase. First, the slim design of the ultrabook may lead to a smaller keyboard than you are accustomed to, so be sure you are comfortable with the design. The touch screen should feature a high, bright resolution, and be very responsive to your actions.

Make sure that the computer has a strong chassis – one that can stand up to repeated use – and be sure that it feels comfortable in your hand. Take a look at some of the available apps and do some research to ensure that Windows 8 still runs the programs you intend to use. When you take the time to consider a few of these characteristics, you will be in a better position to know if these convertibles have the perfect balance for you.

What are your thoughts on ultrabooks? Let us know below.

About the Author:

Bruno Galera works for Dell and has a passion for technology. When he’s not reading about the latest industry trends, you can find him cooking, reading, cheering on his favorite football team or at a museum enjoying contemporary art and photography.

 

Posted in Accessories, Blog, General, Guest Author, simple interface tablet Tagged with: , , , , ,

Keep your business yours – when using Public Wi-Fi

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Five Tips to keep your business yours when using Public Wi-Fi

  1. If you’re not going to use it, turn off WIFI connectivity completely on your laptop, smartphone or tablet.  Then you’re guaranteed no one can access it.  To do so, use Settings on your device.
  2. Don’t join a public or free network in the list of available networks until you’ve confirmed with the trusted establishment you’re in, that you’ve got the right one.  It’s possible a rogue site has been established with a name very similar to the real thing and they’ll sniff out your personal details.
  3. Unless your device tells you the WIFI is encrypted, all the data you send and receive will be unencrypted and therefore, accessible—passwords, email messages, etc.
  4. If you have to connect to an unencrypted or unfamiliar network, avoid doing anything on your device that you wouldn’t want anyone else to see.  Avoid online banking, personal shopping or accessing confidential company details.  Don’t use email unless it is over an https connection (webmail access via https).  Stick to simple web surfing if you do not have any extra protection built in to your device.
  5. If you are on the road a lot and need peace of mind for your mobile devices, a VPN may be the way to go and Matrix can help you put it in place for your company.  A VPN is a Virtual Private Network—it provides an encrypted secure “tunnel” into the internet from your device.  The information stays isolated from other computers on the intermediate network neighbourhood.
Posted in Advice column, Blog, Safety & Technology Tagged with: , , , , , , , , , , , , , , , , , , , , , , , , ,

May Outlook Tips

May Outlook Tips

Here’s a few MS Outlook tips that can make your work life a little bit easier.  Add holidays to your calendar, set permissions to secure your email, set meeting & reply reminders and easily add new contacts.

Permission: Protect what you send

It’s easy to communicate with pretty much anyone via email. But there are times when you don’t want email you send to be forwarded to others, or printed out, or copied.

  • You can use Information Rights Management (IRM) to help prevent sensitive emails from being read, printed, forwarded, or copied by unauthorized people.

outlook_tip_permission

 

 

 

 

 

 

 

 

 

 

 

New E-mail: Protect your recipients’ identity

Send a message to multiple people without revealing other recipients’ identities to one another

  • This is a useful tool when sending a product offering to a group of your clients or a newsletter tailored with a special offer or special news to another group of clients
  • To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone’s name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.

Outlook Calendar: Save the Date – your holi-dates

Automatically add holidays to your Calendar – for one or more countries!

  • from the File menu, click Options, click Calendar Options, and then click Add Holidays.  You can choose Canada and even other countries’ calendars if you or your company have a particular connection (perhaps you have a branch office elsewhere or family living there).

outlook_tip_holidays

 

 

 

Outlook Calendar:  Meeting Reminders

Contact meeting attendees with a reminder or other message

  • Open the original meeting request, click the Actions menu, and then click New Message to Attendees.

Address Book: Quickly add a New Contact

Add a new contact from an e-mail message

  • Open the message. In the From field, right-click the name you want to make into a contact. On the shortcut menu, click Add to Outlook Contacts.

Email Reply: Remind yourself to Reply

Set a reminder to reply to a message

  • Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder.
  • In the Due By list, click the date when you have to complete the reply.
  • In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.

 

Posted in Blog, Products, Solutions, Workplace Tips Tagged with: , , , , , , , , ,