How to Back Up Data Off Site, Protect Online Passwords and NOT Get Hacked?

During the last days of summer, as we start to turn our thoughts towards getting back to a regular work schedule – there are a couple of things to consider and put towards the top of your ‘to do’ list.

1.  Change and update ALL of you passwords.  From servers to each computer station and personal information such as banking and especially social media site.  (see below for the social media hack story)

2.  Consider backing up EVERYTHING and taking it to the cloud.  In fact, imagine having a “BACK UP” button on your keyboard.  Why?

– Dozens of break ins, natural disasters and fires destroy local businesses every month. A recent restaurant and marketing firm in Vancouver suffered from devastating fires and both shared their experience of the losses they suffered because of not just lost equipment or office space but also important client documents, business plans and internal office files.

 Backing up your computers and networks is always a great habit to have but also make sure it is OFF site.

– Backing up your network and computers and leaving that at the office will do no good in case of an emergency or disaster.

Question:  How often do you  have to back it up and keep it off site?

Answer: Daily? Sounds like a difficult process but it is very easy and all it requires is you to unplug a little device at the end of each day. A similiar process to taking cash off site at the end of a business day, backing up offsite is as simple as unplugging a small hard drive, the size of a little notepad.

It is the easiest way to carry a lot of piece of mind with you!  Below is a part of an article we found on the Globe and Mail with tips on how to manage online passwords.

 (Source: The Globe and Mail)

Digital Home

Don’t get hacked: Tips to manage online passwords

Hugh Thompson

Special to The Globe and Mail

Earlier this month, Mat Honan, a writer for Wiredwrote about how hackers destroyed his entire digital life by gaining access to his Google, Apple and Twitter accounts.

In just a few hours a 19-year-old man who identified himself as Phobia took over Mr. Honan’s Google Gmail account, broadcast racist and homophobic messages on his Twitter account, and remotely erased all of the data on his iPhone, iPad and MacBook – which included every picture of his daughter since she was born.

his sad confessional, Mr. Honan admitted that, despite some serious security flaws at Apple, the whole hacking incident could have been prevented had he taken more security precautions in protecting his online identity. Mr. Honan concluded that his anger and grief over the loss of his daughters photos could have been avoided by having done routine back-ups of his computer.

The moral of this story is that Web users can’t be complacent about their online security and that, even in the days of cloud storage, users need to have local back-ups of all their data. I have written about backing up your digital assets but now I’d like to turn my attention to something that every online user should be using: A password manager application. 

According to software firm SplashData, “Password” and “123456” were the two most commonly used passwords on the Internet last year. The firm compiled a list of the 25 most commonly used passwords using files posted online by hackers which contained millions of stolen passwords. Using “password” or “qwerty” or other simple passwords leaves many users accounts vulnerable to brute force breakdowns, however, the reality is that many victims such as Mat Honan had more sophisticated passwords and were still compromised.

Security firms recommend that web surfers use strong passwords of eight characters or more with mixed types of characters and avoid using the same username/password combination for multiple websites. Using the same username and password for Facebook, Twitter, Google, Microsoft Live and Apple account means that if a hacker gains access to one of your online accounts, they gain access to all your accounts.

Like exercising or eating your fruits and vegetables, we all know that creating, maintaining and documenting secure passwords for every site where a password is required is good for us. The conundrum is that remembering such passwords for every site is virtually impossible.

Rather than giving up on this difficult task, I recommend Web users employ a password manager solution which can auto generate secure passwords for every website you need to log on to and automatically sign you in when you get there. In a nutshell, password managers are tools which make it easier to adhere to best security practices.


No matter how big or small your network, we can be your tools in securing your network and help you be safe when it comes to backing up important business and personal files and more importantly, within your budget.

Call us for more details today. 604-541-8957  SPECIAL OFFER: You could also WIN a full year of offsite storage back up just for calling. Value $1500


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